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Administrative Assistant & Office Manager
at Wunderman ThompsonWho we are:
Wunderman Thompson is a creative, data and technology agency. We are built to inspire growth for our clients with breakthrough creativity that helps our clients succeed. We are in a unique position to deliver growth based on three fundamental principles: we see the world differently and reject conventional thinking; we have an unbounded definition of creativity that can rethink business, culture, and brand experiences; we act decisively and accountably, owning delivery end-to-end.
Who we are looking for:
Wunderman Thompson Data is seeking an Administrative Assistant & Office Manager. As an Administrative Assistant, you will support our executive team and anticipate the needs of team members to help them stay focused on their objectives by owning all administrative functions.
What you'll do:
- Team Support | Calendar management for senior executives. Submitting expense reports and book travel. Create PowerPoint presentations
- Office Management | Answer phones and monitor front door access. Responsible for daily mail pickup & distribution, and FedEx shipping. Order supplies and stock the public areas in the office as needed: conference rooms, kitchen area, printers, office supplies, etc. Manages office vendors. Maintain employee phone list. Act as point person for general office issues related to property management
- Problem Solver | Act as subject matter expert for general questions on corporate systems and software (Maconomy, Concur, etc.). On-site and off-site meeting arrangements and preparations, including consolidating presentations and ordering meals when necessary. General administrative assistance (help with mailings, copies, client requests, purchase orders, equipment repair, printing weekly management reports, etc.)
Who you are:
- Open and collaborative | Excellent written and verbal communication skills, including professional demeanor on the telephone, and when greeting and speaking to guests in the workplace. Willing to pitch in and do whatever is needed with a positive attitude.
- Self Motivated | Able to stay motivated and active through workload ebbs and flows. Enjoys autonomy and takes initiative. Ability to prioritize and work through interruptions.
- Organized | Meticulous and well-organized.
What you'll need:
- 5 years’ experience in an administrative function
- 5 years’ experience working in a Microsoft Office Suite of products including Microsoft Word, Excel, PowerPoint and Outlook.
Wunderman Thompson is proud to be a WPP agency. Headquartered in New York, we have a truly global reach with over 20,000 people in 90 markets. For more information, please visit our website and follow us on LinkedIn and Twitter.
Wunderman Thompson is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability. We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
Careers
Established in 2019, Wunderman Thompson has a combined history of 150 years, setting the standard for marketing, communications and business innovation. We bring together over 20,000 creatives, analysts, strategists, customer experience designers and business consultants across 90 markets.
We’re always looking for the best talent to add to our diverse and talented mix that is Wunderman Thompson.
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